另行通知前, ALL event hosts must receive approval from the Office of 校园操作 prior to reserving a venue at 十大电子游艺网站排行.
- 完成 活动策划工作表 有尽可能多的细节. If you need guidance, contact The 活动管理处 at (409) 880-7733 or (409) 880-7734.
- Select a preferred date and at least two alternate dates be为e contacting guest speakers, university executives or other VIPs that are critical to the event. Once you know these dates, reach out to the desired venue manager as soon as possible. Do not confirm with your speaker or reserve catering until you are certain that your desired venue is available.
- 检查 大学的日历 和 Montagne中心日历 to make sure your event doesn't overlap other major campus events.
- Check community calendars 为 potential conflicts that would affect your event.
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- Consider your target audience and determine if there will be conflicts created by posted community event, 尤其是音乐会和知名演讲者.
- Consider road closures as related to community events like marathons and color runs as such closures will affect parking and access to campus.
- Check school calendars 为 breaks that might affect the 出席 of vacationing students you are targeting.
- Determine your budget and create a spreadsheet to track expenditures.
- 确定事件的设置需求. 考虑以下几点:
- 客人数
- 座位的风格
- 餐风格
- 奖励表
- 画架
- 预定表
- 酒精服务
- 显示表
- 注册区域
- A / V设备
- 暂存
- 装饰的需求
- 标志的旗帜
- 覆盖墙壁的帷幔
- Once you have confirmed that there are no major conflicts and you have a clear outline of the setup requirements, 联络场地查询可用场地. 同样,建议使用多个日期选项.
- 提交预订请求以确保场地安全. 参观 活动管理场地 页面查找预订请求链接和更多信息.
- Times requested should include enough time to bring in and remove your personal items.
- Make sure you receive a contract that specifies all of your needs
- 合同签订前如有任何调整,请通知场地.
- 尽可能严格遵守合同条款. Last-minute changes are limited by available manpower and resources.
- 适当的, 把你的活动张贴在大学日历上.
- Schedule entertainment or guest speakers and notify any campus participants.
- 详细说明你希望他们涵盖的具体主题.
- 包括预估时间.
- 邀请博士. 请埃文斯在您的活动上发言,请填写一份 申请表.
- 制作宾客名单. 建议您使用 宾客名单模板.